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IEEE SOCIETY ON SOCIAL IMPLICATIONS OF TECHNOLOGY
CONSTITUTION REVISED - Approved by the IEEE-SSIT BOG October, 2009

ARTICLE 1

NAME AND OBJECTIVES

 

Section 1.  This organization shall be known as the IEEE Society on Social Implications of Technology (SSIT).

Section 2.  The Society’s purposes shall be scientific, technical, literary and educational in character.  The Society shall strive for the application of science for the beneficial use of people and for the maintenance of high professional and ethical standards among its members, all in consonance with the Constitution and Bylaws of the IEEE and with special attention to such aims within the field of interest of the Society, as hereinafter defined.

Section 3.  The Society shall promote close cooperation and exchange of information pertinent to its field of interest among its members and others, and to this end shall hold meetings for the presentation of papers and their discussion, and shall study and provide for the needs of its members and affiliates.

Section 4.  All provisions of the Society shall be in consonance with the Constitution and Bylaws of the IEEE.

ARTICLE II

FIELD OF INTEREST

The field of interest of the Society shall be the impact of technology (as embodied by the fields of interest of IEEE) on society, including both positive and negative effects, the impact of society on the engineering and related professions, the history of the societal aspects of electrotechnology, and professional social and economic responsibility in the practice of engineering and its related technology.

ARTICLE III

MEMBERSHIP

Section 1.  IEEE members in any grade may become members of the Society upon application and payment of fees as prescribed in the Society Bylaws.

Section 2.  The Society may have Affiliates and Honorary Members as prescribed in the Society Bylaws.

Section 3.  There may be special categories of membership with appropriate fees, as specified in the IEEE Bylaws.

ARTICLE IV

FINANCES

Section 1.  The Society shall establish fees for its members as prescribed in the Society Bylaws.

Section 2.  The Society may make registration charges at its Society meetings, symposia, conferences and conventions.  The registration fee for IEEE Members or Affiliates shall be no higher than for nonmembers of the IEEE.

Section 3.  The Society may raise revenues by other means, such as advertising, shows and requests for contributions, provided such means are consistent with applicable IEEE Policies, and do not encroach on revenue fields previously established by other Groups, Societies, or Sections.  Any new revenue sources must follow IEEE Policy.

ARTICLE V

ADMINISTRATION

Section 1.  The Society shall be managed by a Board of Governors with the following composition: 

1.1 Divisional Members:  Each IEEE Division Director shall have the option to appoint a representative to serve a two year term on the Society’s Board.  Such appointment shall be made effective coincident with the start of that Director’s term of service on the IEEE Board of Directors.  Preferably, such appointments should be made from among the members of the Society, but, in any event, all Board members must be members of the Society while in office.

1.2 Elected Members:  9 Society members, elected at large by the members of the Society for 3 year terms, no more than 2 of which may be consecutive.  (Eligibility is restored after a lapse of one year.)  Terms of 3 elected members shall elapse every year.

1.3       The Society Officers, if they are not members by provision 1.1, 1.2, or 1.4.

1.4      The immediate past SSIT President shall serve on the Board.
 
1.5       The Chair of the Publications Board, as defined in the Bylaws.


Section 2.  The Officers of the Society shall be the President, the Vice President, the Secretary and the Treasurer.

Section 3.  All categories of Board members defined in Section 1 shall have full voting privileges.

Section 4.  Each Officer and Board member must be a member of the Society during that individual’s term of office.

Section 5.  Organizational entities subordinate to the Board may be formed as prescribed in the Society Bylaws.

Section 6.  The President and Vice President of the Society shall each be elected by the Board for a one year term. Each may be re-elected, but no more than two terms, in each office may be consecutive

Section 7.  To qualify for the positions of President or Vice President, a person must have served at least one year on the Board during the past 6 years.

Section 8.  The newly elected Board members, President and Vice President shall assume office on the first day of January following their election.

Section 9.  The Secretary shall be appointed by the President with the advice and consent of the Board for a term of one year and may be reappointed. 

Section 10.  The Treasurer shall be appointed by the President with the advice and consent of the Board for a term of one year and may be reappointed without limit.  This Officer need not have current or prior tenure as a Board member.

Section 11.  The following, if not members of the Board in other capacities, shall be Associate Members of the Board having no vote:

11.1.  Liaison members appointed by other organizational units of the IEEE.

11.2. Chairs of Society committees
 
11.3.  Individuals designated by the President with the advice and consent of the Board.

Section 12.  Duties and responsibilities of the Officers shall be as defined hereinunder and in the Society Bylaws and as delineated by the Board.

Section 13.  The President, under the direction of the Board, shall have general supervision of the affairs of the Society.  He or she shall preside at meetings of the Board, at general meetings of the Society, and have such other powers and perform such other duties as may be provided in the Society Bylaws, or as may be delegated by the Board

Section 14.  The President shall be an ex-officio, without vote, member of all committees of the Society except he or she will not be a member of the Nomination and Appointments Committee.  He or she is a member of the IEEE Technical Activities Board and when notified of a meeting of said Board, shall ensure representation of the Society.  If the President is unable to attend, the Society will be represented by the Immediate Past President of the Society.

Section 15.  The Board may establish standing or ad hoc committees as prescribed in the Society Bylaws, including both functional committees (e.g. Awards, Chapters, Membership, Nominations) and technical committees.  Technical committees within the Society may be established as needed to develop specific areas of interest.  All appointments to committee and similar posts will be for a term not to exceed one year.  Committee reappointments can be made without limit.  In the event that reappointments are not made, and the affected committees /or similar posts are not formally dissolved, past appointments shall continue until successors are appointed and take office or until the committees and/or similar posts are dissolved.

Section 16.  The Board may establish Chapters where appropriate, in conformance with TAB Policies.

Section 17.  The Board may utilize the services of the IEEE as bursar for all or part of the Society funds.  If any part of the Society funds is received and deposited separately, the terms and conditions shall be in accordance with IEEE Policies and subject to the provisions of the Society Bylaws and to any special limitations imposed by the Board.

Section 18.  Neither the Society nor any Officer or representative thereof shall have any authority to contract debts for, pledge the credit of, or in any way bind the IEEE except within prior approved budgets.

 


ARTICLE VI

NOMINATION AND ELECTION OF THE BOARD

Section 1.  The nominating procedure for Elected Members of the Board shall include provision for petition by Society Members to place a name on the ballot.  The election procedure shall be prescribed in the Society Bylaws.

Section 2.  Vacancies on the Board shall be filled as prescribed in the Society Bylaws.

 

ARTICLE VII

MEETINGS

Section 1.  The Society may hold meetings, conferences, symposia or conventions, either alone or in cooperation with organizational units of the IEEE, or other technical or scholarly organizations, subject to IEEE Policies.

Section 2.  Meetings and conferences of the Society shall be open on an equal basis to all members, and affiliates, of the IEEE as specified in IEEE Policy.
 
Section 3.  The Board shall hold at least 2 meetings each year, one of which shall be designated the Annual Meeting, at a time specified in the Society Bylaws.  Other meetings of the Board shall be held at such times as are found necessary and/or convenient.  Special meetings of the Board may be called by the President of the Society at his or her own discretion or upon request of at least 6 members of the Board.  At least thirty days notice shall be given to the Board prior to the meeting.

Section 4.  A quorum of the Board shall be a majority of those members having voting rights provided that at least five are those elected by the membership (V.1.2).

Section 5.  A majority of the valid votes cast (not including abstentions) by those members of the Board attending a meeting provided a quorum is present shall be necessary for the conduct of its business except as otherwise specified in this Constitution.  Normal voting procedures apply when a teleconference format is used whereby all participants hear the discussion.  Individuals holding more than one position on the Board or any committee thereof shall be limited to one vote on each matter being considered by the Board or committee.  Proxy voting is not allowed.  The presiding officer of the Board shall have no vote on the Board except if the vote is by secret ballot or unless the Chair’s vote can change the outcome of the vote.

Section 6.  The Board or any committee thereof may take action without a meeting if applicable (e.g., e-mail voting).  An affirmative vote of a majority of all the voting members of the Board or any committee thereof shall be required to approve the action.  The results of the vote shall be confirmed promptly in writing or by electronic transmission.  The writings and/or electronic transmissions shall be filed with the minutes of the proceedings of the Board or any committee thereof.  “Electronic transmission” means any form of electronic communication, such as e-mail, not directly involving the physical transmission of paper, that creates a record that may be retained, retrieved and reviewed by a recipient thereof, and that may be directly reproduced in paper form by such a recipient.

 

ARTICLE VIII

PUBLICATIONS

Section 1.  Publications undertaken by the Society shall be subject to IEEE Policies and to any further guidance or controls prescribed by the Board or its duly appointed committees.  The Society shall be responsible for the financial aspects of its publication program.

Section 2.  The President, with the advice and consent of the Board shall appoint such editors as may be required to implement the publication program.  The duties and benefits of an editor shall be prescribed in the Society Bylaws.

Section 3.  The Publications Committee of SSIT shall have liaison representation with appropriate IEEE Boards and Committees.

ARTICLE IX

BYLAWS

Section 1.  Bylaws governing the conduct of the affairs of the Society shall be in consonance with the IEEE Constitution, Bylaws and Policies and Procedures.  They may be adopted and amended at a Board meeting by a majority of the valid votes cast (not including abstentions). 

Section 2.  A complete statement of a proposed Bylaw or amendment and the reasons for its proposal shall be given to all the Board and Society members at least 30 days before the voted is to be tallied.  Inclusion in a Society publication circulated to all Society members shall be considered adequate notice to Society members.

Section 3.  A new Bylaw or amendment shall become effective only after a copy has been deposited with the Chair and Secretary of the IEEE Technical Activities Board.

Section 4.  A vote on adoption or amendment of the Bylaws may be taken at a Board meeting or by letter or email ballot of the Board members at the option of the Society President.

Section 5.  If a letter or email ballot is selected, at least 30 days shall be allowed for response.

 


ARTICLE X

CONSTITUTIONAL AMENDMENTS

Section 1.  Amendments to this Constitution may be initialed by petition submitted to the President by a minimum of 40 members of the Society or by two-thirds majority vote of Board votes cast (not counting abstentions).  Each proposed amendment shall be transmitted for administrative approval to the IEEE Technical Activities Board (TAB).  If approved by TAB, the proposed amendment shall be published in a Society publication distributed to all Society members with notice that it goes into effect unless 40 or more Society members object in writing within 30 days.  If such objections are received, a copy of the proposed amendment shall be mailed with a ballot to all members of the Society at least 30 days before the date appointed for return of the ballots, and the ballots shall carry a statement of the time limit for their return to the IEEE office.  Approval of the amendment by at least two-thirds of the valid ballots (not counting abstentions) shall be necessary for its enactment.  For each petition submitted, the Board shall prepare summary statements for and against the proposed amendment and a recommendation in the form of a vote of the Board concerning its adoption.  The summary statements and recommendations shall be transmitted along with the proposed amendment when the latter is published for Society consideration.

Section 2.  All amendments to the Constitution shall become effective 30 days after all necessary approvals and notifications, unless a later date has been specified at the time the vote is taken.

 

March 2001
Modified June 2008
Further Modified May 2009
Further Modified August 2009
Approved by BOG October 2009

 

 

_____________________________________________

(The following version of the IEEE-SSIT constitution was in effect until 9/2009, and is posted here for informational purposes for comparison with the revised constitution above)
IEEE SOCIETY ON SOCIAL IMPLICATIONS OF TECHNOLOGY CONSTITUTION

ARTICLE 1

NAME AND OBJECTIVES

 
Section 1.  This organization shall be known as the IEEE Society on Social Implications of Technology (SSIT).

Section 2.   The Society’s purposes shall be scientific, technical, literary and educational in character.  The Society shall strive for the application of science for the beneficial use of  people and for the maintenance of high professional and ethical standards among its members, all in consonance with the Constitution and Bylaws of the IEEE and with special attention to such aims within the field of interest of the Society, as hereinafter defined.

Section 3.  The Society shall promote close cooperation and exchange of information pertinent to its field of interest among its members and others, and to this end shall hold meetings for the presentation of papers and their discussion, and shall study and provide for the needs of its members and affiliates. 

Section 4.  All provisions of the Society shall be in consonance with the Constitution and Bylaws of the IEEE.

Section 5.  The IEEE SSIT supersedes the IEEE Committee on Social Implications of Technology (CSIT) and shall assume its various functions as appropriate, within the Bylaws of the Society, including publication of TECHNOLOGY AND SOCIETY and responsibility for the Barus Award for Outstanding Service in the Public Interest.

Section 6.  IEEE SSIT, although interested in and intending to publish scholarly articles on the subject of engineering ethics, is not the IEEE body given the sole responsibility for the development of ethical standards for IEEE members. 

ARTICLE II

FIELD OF INTEREST

The field on interest of the Society shall be the impact of technology (as embodied by the fields of interest of IEEE)  on society, including both positive and negative effects, the impact of society on the engineering profession, the history of the societal aspects of electrotechnology, and professional social and economic responsibility in the practice of engineering and its related technology. 

ARTICLE III

MEMBERSHIP

Section 1.  IEEE members in any grade may become members of the Society upon application and payment of fees as prescribed in the Society Bylaws.

Section 2.  The Society may have Affiliates and Honorary Members as prescribed in the Society Bylaws. 

Section 3.  There may be special categories of membership with appropriate fees, as specified in the IEEE Bylaws.

ARTICLE IV

FINANCES

Section 1.  The Society shall establish fees for its members as prescribed in the Society Bylaws. 

Section 2.  The Society may make registration charges at its Society meetings, symposia, conferences and conventions.  The registration fee for IEEE Members or Affiliates shall be no higher than for nonmembers of the IEEE.

Section 3.  The Society may raise revenues by other means, such as advertising, shows and requests for contributions, provided such means are consistent with applicable  policy and procedures of the IEEE, and do not encroach on revenue fields previously established by other Groups, Societies, or Sections.  Any new revenue means not explicitly covered by IEEE  policy and procedures must be approved by the  Executive Director of IEEE before being adopted by the Society.

ARTICLE V

ADMINISTRATION

Section 1.  The Society shall be managed by a Board of Governors (BOG) with the following composition: 

1.1 Divisional Members:  Each IEEE Division Director  shall appoint a representative to serve a two year term on the Society’s  BOG.  Such appointment shall be made effective coincident with the start of that Director’s term of service on TAB.  Preferably, such appointments should be made from among the members of the Society, but, in any event, all  BOG members must be members of the Society while in office.

1.2 Elected Members:  9 Society members, elected at large by the members of the Society       for 3 year terms, no more than 2 of which may be consecutive.  (Eligibility is restored after a lapse of one year.)  Terms of 3 elected members shall elapse every year

1.3      The Society Officers, if they are not members by provision 1.1, 1.2, or 1.4.

1.4      The immediate past SSIT President shall serve on the  BOG. 
1.5       The Chair of the Publications  Board, as defined in the Bylaws.


Section 2.  The Officers of the Society shall be the President, the Vice President, the Secretary and the Treasurer.

Section 3.  All categories of  BOG member defined in Section 1 shall have full voting privileges.  

Section 4.  Each Officer and  BOG member must be a member of the Society  during  that individual’s term of office. 

Section 5.  Organizational entities subordinate to the  BOG may be formed as prescribed in the Society Bylaws. 

Section 6.  The President and Vice President of the Society shall each be elected annually by the  BOG for a one-year term.  Each may be re-elected but no more than 2 terms shall be consecutive. 

Section 7.  To qualify for the positions of President or Vice President, a person must have served at least one year on the  BOG during the past 6 years. Section 8.  The newly elected  BOG members, President and Vice President shall assume office on the first day of January following their election.

Section 9.   The Secretary shall be appointed from among the  BOG members by the President with the advice and consent of the  BOG for a term of one year, and may be reappointed. 

Section 10.   The Treasurer shall be appointed by the President with the advice and consent of the   BOG for a term of one year and may be reappointed without limit.  This Officer need not have current or prior tenure as an  BOG member.  Because of the complexities of budgeting and fiscal interfaces with IEEE, some continuity in the office of Treasurer is desirable. 

Section 11.  The following, if not members of the  BOG in other capacities, shall be Associate Members of the   BOG having no vote:

11.1.  Liaison members appointed by  other organizational units of the IEEE. 

11.2. Chairs of Society committees
 
11.3.  Individuals designated by the President with the advice and consent of  BOG.  

Section 12. Duties and responsibilities of the Officers shall be as defined hereinunder and in the Society Bylaws and as delineated by the  BOG.

Section 13.     The President, under the direction of the  BOG, shall have general supervision of the affairs of the Society.  He or she shall preside at meetings of the  BOG, at general meetings of the Society, and have such other powers and perform such other duties as may be provided in the Society Bylaws, or as may be delegated  by the  BOG.

Section 14. The President shall be an ex officio member of all committees of the Society.  He or she is a member of the IEEE Technical Activities Board and when notified of a meeting of said Board,  shall ensure representation of the Society at such meeting.    If the President is unable to attend, the Society will be represented by the Immediate Past President of the Society.  If both the President and the Immediate Past President are unable to attend, the Society will be represented by the Vice President of the Society.

Secction 15. The AdCom may establish standing or ad hoc committees as prescribed in the  Society Bylaws, including both functional committees (e.g. Awards, Chapters, Membership, Nominations) and technical committees.  Technical committees within the Society may be established as needed to develop specific areas of interest.  All appointments to committee and similar posts will be for a term not to exceed one year.  Committee reappointment can be made without limit.  In the event that reappointments are not made, and the affected committees /or similar posts are not formally dissolved, past appointments shall continue until successors are appointed and take office or until the committees and/or similar posts are dissolved. 

Section 16. The  BOG may establish  Chapters where appropriate, in conformance with TAB  Policy and Procedures..

Section 17. The   BOG may utilize the services of  the IEEE  as bursar for all or part of the Society funds.  If any part of the Society funds is received and deposited separately, the terms and conditions shall be in accordance with IEEE  Policy and Procedures and subject to the provisions of the Society Bylaws and to any special limitations imposed by the  BOG.

Section 18. Neither the Society nor any Officer or representative thereof shall have any authority to contract debts for, pledge the credit of, or in any way bind the IEEE except within prior approved budgets.

ARTICLE VI

NOMINATION AND ELECTION OF  BOG

Section 1. The nominating procedure for Elected Members of  BOG shall include provision for petition by Society Members to place a name on the ballot.  The election procedure shall be prescribed in the Society Bylaws.

Section 2. Vacancies on the  BOG  shall be filled by appointments as prescribed in the Society  Bylaws.


ARTICLE VII

MEETINGS

Section 1.  The Society may hold meetings, conferences, symposia or conventions, either alone or in cooperation with  organizational units of the IEEE, or other technical or scholarly organizations, subject to IEEE  policy and procedures.

Section 2.  Meetings and conferences of the Society shall be open on an equal basis to all members of the IEEE.  The Society may not sponsor or cosponsor a meeting which is subject to security clearance.

Section 3.  The  BOG shall hold at least 2 meetings each year, one of which shall be designated the Annual Meeting, at a time specified in the Society Bylaws.  Other meetings of the  BOG shall be held at such times as are found necessary and/or convenient.  Special meetings of the   BOG may be called by the President of the Society at his or her own discretion or upon request of  at least 6 other members of the   BOG, with at least 30 days’ notice.

Section 4.  A quorum of the  BOG shall be a majority of those members having voting rights provided that at least five are those elected by the membershihp (V.1.2).

Section 5.  A majority of the valid votes cast (not including abstentions) by those members of the  BOG attending a meeting shall be necessary for the conduct of its business except as otherwise specified in this constitution.

Section 6.  Business of the  BOG may be handled by  mail, telephone, or  email as appropriate in the opinion of the Officer concerned.  When such business involves actions not having the prior approval by majority vote of the  BOG or is outside its normal policy, approval by majority vote of the BOG is necessary, unless otherwise provided.  Telephone actions are to be confirmed promptly in writing (either my surface mail or email).

ARTICLE VIII

PUBLICATIONS

Section 1.  Publications undertaken by the Society shall be subject ot IEEE policies and to any further guidance or controls prescribed by the  BOG or its duly appointed committees and boards.  The Society shall be responsible for the financial aspects of its publication program. 

Section 2.  The President, with the advice and consent of the  BOG shall appoint such editors as may be required to implement the publication program.  The duties and benefits of an editor,  shall be prescribed in the Society Bylaws. 

Section 3.  The Publications  Board of SSIT shall have liaison representation  with  approporiate IEEE Boards and Committees. 

ARTICLE IX

BYLAWS

Section 1.  Bylaws governing the conduct of the affairs of the Society shall be in consonance with the IEEE Constitution, Bylaws and Policy and Procedures. They may be adopted and amended at a  BOG meeting by a two-third majority of the valid votes cast (not including abstentions). 

Section 2.  A complete statement of a proposed Bylaw or amendment and the reasons for its proposal shall be given to all  BOG and Society members at least 30 days before the voted is to be tallied.  Inclusion in a Society publication circulated to all Society members shall be considered adequate notice to Society members. 

Section 3.  A new Bylaw or amendment shall become effective only after a copy has been deposited with the Chair and Secretary of the IEEE Technical Activities Board.

Section 4.  A vote on adoption or amendment of the Bylaws may be taken  at a   BOG meeting or by letter or email ballot of   BOG members at the option of the Society President.

Section 5.  If a letter or email ballot is selected, at least 30 days shall be allowed for response.

ARTICLE X
 
CONSTITUTIONAL AMENDMENTS

Section 1.  Amendments to this Constitution may be initialed by petition submitted to the President by a minimum of 40 members of the Society or by two-thirds majority vote of BOG votes cast (not counting abstentions).  Each proposed amendment shall be transmitted for administrative approval to the IEEE Technical Activities Board (TAB) and to the Executive Committee of the IEEE.  If approved by TAB and the Executive Committee, the proposed amendment shall be published in a Society publication distributed to all Society members with notice that it goes into effect unless 40 or more Society members object in writing within 30 days.  If such objections are received, a copy of the proposed amendment shall be mailed with a ballot to all members of the Society at least 30 days before the date appointed fo return of the ballots, and the ballots shall carry a statement of the time limit for their return to the IEEE office.  Approval of the amendment by at least two-thirds of the valid ballots (not counting abstentions) shall be necessary for its enactment.  For each petition submitted, the  BOG shall prepare summary statements for and against the proposed amendment and a recommendation in the form of a vote of the  BOG  concerning its adoption.  The summary statements and recommendations shall be transmitted along with the proposed amendment when the latter is published for Society consideration.

Section 2.  All amendments to the Constitution shall become effective 30 days after all necessary approvals and notifications, unless a later date has been specified at the time the vote is taken. 

 March 2001



SOCIETY ON SOCIAL IMPLICATIONS OF TECHNOLOGY

BYLAWS

(APPROVED BY SSIT BOG April 20, 2002 )

1.0 These Bylaws provide for the supervision and management of the Society affairs,  in accordance with the Society Constitution.  Amendments shall be made as prescribed in the Constitution, Article IX.

2.0 Membership:  the Constitution, Article III, provides for Members, Affiliates and Honorary Members of the Society.  Annual fees are prescribed in Bylaw 15.0 of this document
.
2.1 Honorary Members:  Such membership, exempt of the payment of the annual fee, shall be based on the recommendation of the Society Awards Committee, the endorsement of the BOG  and the approval of the Executive Director  of IEEE.

2.2 Affiliates:  Affiliation may be based on membership in societies other than IEEE that have been recognized for affiliate purposes by specific action of the BOG .  A list of approved societies will be maintained by the TAB  Secretary of the IEEE.  Further, affiliates may join in accordance with any other provision that may be incorporated in the IEEE Policies and Procedures .  Affiliates have all the rights and privileges of Society Members and may serve in capacities that do not require IEEE membership as a prerequisite.

3.0 Board of Governors (BOG) :  The Constitution, Article V, designates the BOG  as the governing and administrating body of the Society.    This Bylaw describes the composition and procedures of the BOG . 

3.1 There shall be nine elected members at large for three year terms, three being elected each year.  There shall be  divisional members appointed for two year terms  by each of the IEEE Division Director coincident with the Division Director’s term.

3.2 Associate members:  The Constitution, Article V, provides for Associate members of the BOG .  Associate Members  have no vote.

3.3 The BOG  may vote vacant the position of any elected or appointed BOG member  who misses three consecutive meetings of the BOG .

3.4 Vacancies for elected member positions may be filled by appointments by the President, with the advice and consent of the BOG  until the next election by the members.  Vacancies for divisional representatives positions shall be filled by the IEEE Divisional Director corresponding to the vacant position.

3.5 The Constitution, Article VI provides for society meetings.  The President shall call an Annual Meeting of the BOG , normally for the month of December , but in no case earlier than at the end of the two month interval following the mailing of ballots for election to the BOG .

3.6 Robert’s Rules of Order (Revised) shall govern conduct of BOG  meetings on all matters not otherwise specified in these Bylaws or the Constitution. 

4.0 Nomination and election of Members at Large:  The Nominations and Appointments Committee on or before May 1st of each year shall prepare a slate of names to fill forthcoming vacancies of the BOG .

4.1 One or more candidates for each vacancy shall be prepared by the Nominations and Appointments Committee.  Recommendations for such nominees shall be solicited by the Chairman of the Nominations and Appointments Committee from the members of the BOG  and from the chairmen of all other organizational entities of the Society.  The Chairman of the Nominations and Appointments Committee shall cause to be published for the Society membership a call for nomination by petition in the March and June issues of Technology and Society Magazine.  Petitions must be received by the Chair before July 15th.  A petition nominating a Society Member in good standing and supported by the identifiable signatures of at least 20 Society Members shall automatically place that member’s name on the slate.  The Chair of Nominations and Appointments Committee shall ensure that all candidates are Society Members in good standing, and are willing to serve if elected.  The ballot should be mailed to the Society membership on or before August 15th, with a statement that only those ballots received at IEEE Headquarters by September 30th will be counted.  The results of the vote shall be transmitted to the SSIT President and Secretary prior to the date of the Annual meeting of the BOG . 

4.2 SSIT President shall declare those candidates having a plurality of votes to be elected, subject to ratification by the BOG  at its Annual Meeting, and shall so inform the Nominations and Appointments Committee.  Ties shall be broken by the BOG .  If the position  cannot be filled in this manner, the BOG  may hold  contingent elections.  The Secretary shall expeditiously notify the Secretary of the IEEE TAB  of the new BOG  Membership.

5.0 Officers:  The Constitution, Article V, provides for the President, Vice President, Secretary and Treasurer .

5.1 The Nominations and Appointment Committee shall submit nominations for President and Vice President at the Annual Meeting.  Nominations from the floor may be made.  The candidate for each office receiving the majority of votes legally cast shall be declared elected.    If no candidate receives a majority of the vote, a run off election will be held by eliminating the candidate with the minimum vote.  Ties will be resolved by the Chair.

5.2 The President shall appoint the Secretary and Treasurer.

5.3 All officers shall continue to serve until their successors take office formally on the first day of the year.

5.4 The President shall supervise the affairs of the Society, shall designate in writing and have made known to all BOG  members the duties of all the officers and other members of the BOG , and shall speak for the Society on all matters not specifically delegated to others. 

5.5 Except as specified in V.14 of the Constitution,  the succession to act for the President due to  absence or incapacitation shall be:  Vice President, Past President, followed by those Members at Large having most recently served in such positions, then followed by a Member at Large selected by vote of the BOG  at a meeting called in accordance with the provisions of the Constitution.

5.6 The Secretary and Treasurer shall be responsible for keeping the records of the BOG  in the areas commonly ascribable of each of their functions.  They shall prepare and distribute reports, notices, or such documents as may be required by the President and the BOG .

6.0 Society Business:  The President and other Officers shall conduct Society affairs subject to the Constitution,  these Bylaws and the advice and consent of the BOG . 

6.1 No BOG  meeting shall be held for the purpose of transacting business unless each member shall have been notified at least 30 days prior as to the  time and place of such meeting.

6.2 If less than a quorum are present at a duly called meeting, tentative actions may be taken.  Such actions will not become effective until ratified by a majority of BOG .

7.0 Publications Board

7.1 The Publications Board  shall be responsible for establishing publication policies by which the needs of Society members will be satisfied.  It shall monitor and evaluate the Society publications and take action to achieve their optimum effectiveness. It shall prepare and recommend, for adoption by the BOG , procedures for the evaluation and acceptance of materials for publication.  It shall collect and publish such information about Society members as is considered significant.
 
7.2 The chair of the Publications Board is a voting member of the BOG and is appointed by the President for a one year term with the advice and consent of the BOG. The chair may serve up to three consecutive terms in this office.

7.3 The Society shall publish periodically the IEEE Technology and Society Magazine which shall be the regular publication of the Society sent to all Society members in consideration of a part of their payment of the annual Society membership fee and may not be deleted.  It shall be available to other members of IEEE and non-members at subscription fees to be determined by the BOG  in accordance with these Bylaws and IEEE Constitution, Bylaws, and Policies and Procedures . 

7.4 The Editor of the society Magazine shall be appointed by the President, with advice and consent of the BOG .  The length of term of appointment, eligibility for reappointment, and the amount of the honorarium for services, if any, shall be determined by the BOG .  Within the approved publication policies, the editor shall have the administrative authority for the acceptance of material to be published in the magazine. 

7.5 The Society may publish an IEEE Transaction on Social Implications of Technology.  The Transactions shall contain the technical papers reviewed and accepted by the Technology and Society Committee in accordance with procedures of the Society. 

7.6 The Editor of the Society Transactions shall be appointed by the President with advice and consent of the BOG .  The length of term of appointment, eligibility for reappointment and the amount of honorarium for services, if any, shall be determined by the BOG .  Within the approved publication policies, the Editor shall have the administrative authority for the acceptance of materials to be published in the Transactions.

8.0 Committees of the Society may be formed as provided in the Society Constitution, Article V.15.  Each of the following  Committees will be headed by a Chair appointed by the President with advice and consent of the BOG: :


Awards and Recognition Committee
Chapters Committee
Ethics Committee
Technology and Society Committee
Meetings Committee

.  The  Committee Chairs, if not members of BOG  in other capacities, shall be BOG  Associate Members without vote. 

8.1 The function of each committee shall be to establish policy and coordinate the work of its constituent subcommittees, working groups and task forces as required.  The committee may consist of officers, members at large and liaison members from other  SSIT Committees, other IEEE organizational units and affiliated societies as needed.


9.0 Awards and Recognition Committee

9.1 The Awards and Recognition Committee shall be responsible for the development and administration of awards sponsored by the Society.  These shall include awards for significant contributions to the SSIT.

9.2 The Awards and Recognition Committee shall develop selection procedures and administer presentation policies for the IEEE Carl Barus Award for Outstanding Service in the Public Interest.

10.0 Chapters Committee

10.1 The Chapters Committee shall be responsible for administration of Society policy between the Society and its Chapters.

10.2 Each chapter chair shall become a member of the Chapters Committee for the term of office.

10.3 The Chapters Committee shall promote the organization and effective performance of Society Chapters in the Sections of the IEEE.

10.4 The Society Membership Subcommittee of the Chapters Committee shall promote membership in the Society.  It shall be responsible for designing and recommending activities and services to attract and benefit new members. 

11.0 Technology and Society Committee

11.1 The Technology and Society Committee shall be responsible for establishing policies which will stimulate among Society members the acquisition of new knowledge and technology and the interchange of ideas and experience, and for appraising the performance of the Technology and Society Subcommittees. 

11.2 Each Technology and Society Subcommittee shall be responsible for the evaluation and dissemination of information in its field of interest.    It shall be responsible for the initiation, preparation and formulation of position papers, technical and professional guides, and procedures for their issue in accordance with the IEEE Constitution, Bylaws, and Policies and Procedures .    It shall be responsible for the organization and supervision of the work of subunits as may be found necessary for the effective handling of the technology encompassed within its field of interest.

12.0 Meetings Committee

12.1 The Meetings Committee shall be responsible for the administration of meeting policy of the SSIT.  It shall prepare procedural manuals for arranging and conducting meetings.  As desirable, it shall cooperate with other  IEEE organizational units and other technical societies to improve scheduling of meetings to avoid duplication of technical content.

12.2 The Meetings Committee is responsible for coordinating the SSIT participation in IEEE Meetings and meetings of other societies.

12.3 The Meetings Committee shall be responsible for managing and operating the SSIT International Symposium on Technology and Society. . 

12.4 For all SSIT meetings, the appropriate committee shall submit budgets and plans to the Chair of the Meetings Committee for approval in accordance with policies established by the BOG, and for transmission to the IEEE  for approval in accordance with the IEEE Constitution, Bylaws and Policies and Procedures. .

13.0 Ethics Committee

13.1 The Ethics Committee shall be responsible for trecommending policies which will stimulate an understanding of the ethical responsibilities in the practice of engineering and its related technologies.

13.2 Ethics Committee and its subcommittees shall be responsible for the evaluation and dissemination of information in its areas of interest.  It shall be responsible for the preparation and formulation of position papers, professional guides, and procedures for their issue in accordance with the IEEE Constitution, Bylaws, and Policies and Procedures.

14.0 Committees of BOG

14.1 The Standing Committees of BOG  are:

Constitution and Bylaws Committee
Nominations and Appointments Committee
Finance Committee
History Committee
Audit and Review  Committee
 
The President  will appoint a Chair for each of the above committees with advice and consent of the BOG.  In accordance with Article V of the Constitution the above committee chairs if not members of the BOG  in other capacities shall be BOG  Associate Members without vote.

Constitution and Bylaws Committee:  The Constitution and Bylaws Committee shall consist of a Chair and two other members.  It shall investigate all matters related to the recorded laws and regulations of the Society.  It shall be responsible for editing and coordinating the Constitution, Bylaws and Manuals, and calling to the attention of the BOG  any inconsistency between current practice and recorded requirements.  It shall examine proposals for the amendment of the Society’sgoverning documents and recommend final drafts of amendments for adoption by the BOG. 

14.2 Nominations and Appointments Committee:  The Nominations and Appointments Committee shall consist of the Chair and two  other members.  At least one member will not be a voting member of the BOG. .  It shall study the requirements of offices to be filled and the qualifications of available personnel.  It shall present suitable candidates for election by the membership and BOG as required by the Society Constitution and Bylaws.

14.3 Finance Committee:  The Finance Committee shall consist of the Treasurer as Chair and two  other members.  It shall maintain a continuing audit of the financial position of the Society, assist the Treasurer in preparing the annual budget and advise the BOG  relative to financial affairs. 

14.4 History Committee:  The History Committee shall consist of a Chair, the Society Secretary and one additional member.  It shall maintain a complete file of the minutes of Society BOG  and any other data it considers of historical significance.  It shall be responsible to maintain liaison with IEEE Organizational Units  on the history of the societal aspects of electrotechnology.

14.5 Audit and Review Committee:  The Audit and Review Committee shall consist of a Chair and two additional members.  It shall audit the  operations of the Society annually.  It shall issue an annual report  to the membership. 

15.0 Finances

15.1 The Society fiscal year shall begin January 1.

15.2 Corporate IEEE  shall act as bursar for the funds of the Society, collecting fees, keeping records of income and expenses, and serving as depository for the Society funds except as hereinafter provided.

15.3 Payments of Society expenses authorized by the budget shall be made on order of the Society Treasurer.

15.4 Duly appointed and authorized committees for Society meetings may arrange for the deposit and disbursement of funds required for the conduct of a meeting, conference, symposium or convention in accordance with a budget approved by the Chair of the Meetings Committee in accordance with policies established by the BOG  and also approved by the IEEEin accordance with the IEEE Constitution, Bylaws and Policies and Procedures .  Funds shall be handled and insurance and bonding obtained in accordance with IEEE Policies and Procedures. 

15.5 The annual fee for membership in the Society shall be established by the BOG except that fees for Students shall conform to the IEEE Bylaws and Policies and Procedures . 

15.6 The annual fees for Affiliates shall be the annual fees required of Society members plus the affiliate surcharge set by the IEEE.
15.7 The annual budget shall be prepared by the Treasurer and the Finance Committee and submitted for approval to the BOG .  When  approved, the budget shall be forwarded by the BOG  to the IEEE Technical Activities Board for recommendations to the IEEE Executive Committee in accordance with the IEEE Constitution, Bylaws and Policies and Procedures . 

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